• Development Associate

    Job Locations US-NY-Brooklyn
    Posted Date 2 weeks ago(6/5/2019 12:48 PM)
    Development / Fundraising
    Work Hours
    Core Hours of 9:00 am – 5:30 pm, including a daily ½ hour unpaid meal/rest break to comply with FLSA. This position will be eligible for occasional overtime hours with management’s approval
    Regular Full-Time
    Salary Range
    High $40K, commensurate with experience
  • Overview & Benefits

    Bottom Line is dedicated to helping first-generation students from low-income backgrounds get into college, graduate from college, and go far in life.  Our vision is to dramatically transform urban communities by producing thousands of new career-ready college graduates.


    As one of the first college support organizations to focus on college completion, Bottom Line now produces best-in-class college graduation rates that eliminate the significant gap between first generation students from low-income backgrounds and their wealthier peers. We operate regional programs in Massachusetts, where we were founded in 1997, New York City, and Chicago that collectively serve over 7,000 students. We plan to open one new site in a major urban area and increase our footprint to over 10,000 students by 2020.


    Bottom Line focuses on students who have the desire and potential to earn a degree, but lack the support structures necessary to navigate the college application process, make a responsible school choice, succeed in college, and prepare for a meaningful career.


    Over the last 20 years, Bottom Line has developed a proven and proactive long-term, high-touch, high impact model.  Full-time, trained and specialized advisors leverage our DEAL model which addresses the four key areas that are most likely to lead to college success: Degree, Employability, Affordability, and Life.  Our relationship and results focused approach helps our students change their lives by gaining economic mobility through college selection, graduation, and career-readiness.


    At Bottom Line, we also have a strong commitment to Diversity, Equity, and Inclusion. We aim to attract qualified candidates who hold these same values, and help us further recognize and celebrate the diversity among us. 


    When you join Bottom Line, you will find a rewarding, fast-paced, results-oriented environment. We build strong relationships with our students and with each other. We take our work seriously, and we know that a focus on data and metrics is integral to our continued success. Experts in our field, we are driven by our mission and motivated by the impact we’re achieving.


    Bottom Line offers a comprehensive benefits package.



    For more information, please visit www.bottomline.org and



    As Bottom Line grows its impact and student services in the New York Region, we are adding a new position to the Development Team. 


    Reporting directly to the Managing Director of Development, the Senior Development Associate will be an integral member of a small, tight-knit team.  As a National organization, Bottom Line’s overall Development strategy is developed and implemented collaboratively, providing a foundation from which local teams, under the leadership of the Executive Director and Managing Director of Development, can build to adapt to local needs, opportunities and strengths. The Development Senior Associate provides critical administrative and operational support to a lean team.


    A successful Development Senior Associate has excellent time- and project-management skills and can balance a fast-paced workload schedule, while also supporting the Managing Director of Development and Executive Director with their workloads.  They are quick to help others complete projects and can learn new skills quickly.  They have a high attention to detail, and demonstrate outstanding communication skills.


    Database Management & Gift Processing – 25%

    • Ensure that all donations are accurately entered into Salesforce (donor database) and that donors are acknowledged within 48 hours of receipt
    • Oversee the processes related to check reconciliation and invoicing
    • Maintain the quality and accuracy of the development records in Salesforce
    • Work with the National Finance Team to reconcile monthly and quarterly financials
    • Pull and manage donor lists to facilitate donor communications
    • Generate and analyze database reports to support development efforts and track progress
    • Provide New York Leadership and Development Teams with the data reports necessary for donor stewardship and reporting

    Marketing, Communications, & Event Planning – 25%

    • Provide logistical support for all fundraising and cultivation events
    • Attend donor events as well as occasional Regional Advisory Board and Host Committee meetings; oversee night-of logistics
    • Provide project management and solicitation support around sponsorships, tickets sales, auction items, etc. in relation to the annual Spring Benefit
    • Draft content and collateral for event materials, ensuring adherence to brand and style guidelines and editing for grammar, spelling, voice and style
    • Coordinate all development mailings (i.e. annual report, annual appeal, donor care packages)

    Development Operations Support – 20%

    • Support scheduling, material preparation, and follow up for donor cultivation meetings
    • Direct Regional Advisory Board meeting logistics, including scheduling and coordinating meetings, prepping food and materials
    • Support in board stewardship activities

    Organizational Support – 20%

    • Provide front desk coverage, including answering phones, greeting guests, and student reminder calls for ~8 hours per week
    • Support other Development Team and/or New York Leadership Team projects as needed
    • Support planning and execution of Access and Success Program events, including outreach to and management of volunteers
    • Support in the marketing, recruitment, and execution of the Student Ambassador program and ensure student preparation and attendance at funder meetings and events
    • Represent the Bottom Line brand in a positive light, and take actions to increase brand awareness throughout the community

    Prospect Research – 10%

    • Perform prospect research on prospective individual and institutional donors as well as potential Regional Advisory Board Members


    Duties, responsibilities, and activities may change at any time with or without advanced notice.



    • Bachelor’s degree and work authorization
    • 2 – 3 years of related work experience
    • Experience with databases, Salesforce preferred
    • Strong writing, proofreading, and organizational skills, as well as the ability to speak clearly and persuasively to a variety of stakeholders
    • Demonstrated commitment to Bottom Line’s Mission, Vision, and Core Values
    • Demonstrated proficiency and/or growth potential in Bottom Line's seven core competencies: Relationships, Results, Communication, Inclusiveness, Talent Development, Agility, and Planning
    • The ability to make a minimum of a two-year commitment


    • Proficiency with Salesforce, Constant Contact, Adobe Creative Suite/Cloud
    • Experience in a small or mid-sized non-profit


    All employees are expected to demonstrate continued growth within our seven core competencies.


    Competencies provide Bottom Line with a way to define, in behavioral terms, what it is that people need to do to produce the results that the organization desires, in a way that is in keeping with its culture.  Bottom Line defines a competency as a cluster of related knowledge, skills and attitudes that affects a major part of one’s job that correlates with performance on the job, that can be measured against well-accepted standards, and that can be improved via training and development.

    • Relationships: Identifies opportunities and takes action to build and maintain meaningful and collaborative connections with various stakeholders
    • Results: Produces quality outcomes; compiles and analyzes data to drive future plans; uses creative solutions
    • Communication: Effectively articulates information in a clear, concise and timely manner to a wide range of stakeholders
    • Inclusiveness: Helps to create an environment that respects and values the identities and cultures of all colleagues and students we serve
    • Talent Development: Effectively assesses one’s own, and others’, strengths and areas for improvement
    • Agility: Demonstrates adaptability and openness to shifting priorities, needs of stakeholders, and organizational changes
    • Planning: Effectively and efficiently uses resources (time, materials, technology) in order to create, meet, and assess goals


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